Pre-Conference Workshop Guidelines
Pre-conference workshops provide participants with an opportunity to extend their knowledge and strengthen their skills in the area addressed by the workshops. These sessions offer additional time for interaction with participants since they are allotted three-hour time slots during the workshop day scheduled outside the regular conference blocking. Pre-conference workshops should provide a collaborative, active learning environment for the attendees. Attendees should leave with skills, knowledge, or materials that they can use in their teaching practice or scholarship of learning and teaching.
Pre-Conference Workshop Approval Procedure
To be approved to offer a pre-conference workshop, facilitators/authors will need to 1) submit a pre-conference workshop proposal (800-1000 words) via the conference submission website and 2) if the proposal is approved, submit a paper (4-6 pages) that provides sufficient detail to give attendees a sense of what to expect during the workshop to motivate them to attend.
The pre-conference workshop proposal will be reviewed to determine if it is an appropriate fit for the FIE conference. If the proposal passes the first review, the facilitators/authors will be invited to submit a paper draft that conforms to the required IEEE format for the conference. This paper will undergo a more thorough, second round of peer review. Following the second round of peer review, facilitators/authors will be notified of acceptance/rejection and any final requested edits before final paper submission. Please see the conference website for a list of relevant deadlines.
Expected Content for Pre-Conference Workshops
Both the pre-conference workshop proposal (800-1000 words) and the workshop paper (4-6 pages) must include the elements listed below, except for the items listed under “Proposal ONLY Components”. An approximate word count for each section of the proposal is provided and can be scaled for the full paper, if accepted. The final 4-to-6-page paper will be included in the conference proceedings.
- Title: The title should start with “Pre-Conference Workshop:”
- Abstract: This is a brief summary of the pre-conference workshop (approximately 100 words).
- Description and Relevant Literature: This includes, but is not limited to, a description of topics/subjects/content of the session and its significance in the context of the relevant literature (approximately 200-300 words).
- Goals: A description of the pre-conference workshop goals and how these goals align with the goals of FIE (approximately 100-200 words).
- Agenda and What to Expect During the Workshop: A workshop agenda that includes details and approximate time allotted for each activity for the workshop lasting 180 minutes. An explanation of the interaction expected during the pre-conference workshop – how will participants interact with each other and the session facilitators (approximately 100-200 words).
- Expected Outcomes: A description of the takeaway skills, knowledge, or materials that attendees will acquire because of this pre-conference workshop (approximately 100 words).
- About the Facilitator(s): Brief biographies describing the expertise of the workshop facilitators/speakers (approximately 100 words).
Proposal ONLY Components
These components will NOT be included in the 4-to-6-page Pre-Conference Workshop Paper if the workshop is accepted for the Proceedings.
- Workshop Presenter Contact Information: Name, affiliation, and email of the principal organizer of the pre-conference workshop.
- Anticipated Audience: A description of the anticipated audience (community), and why they would be interested in the workshop.
- Maximum number of participants: An estimate of the maximum number of people that your session can accommodate given its interactive nature.
- Special Requirements: Any special requirements for electricity, audio-visual equipment, or setup.
- Anticipated Fee/Cost: Any additional anticipated fee for attendees to cover materials and supplies. The FIE committee may impose additional fees to cover facility expenses.
Additional Information
- Pre-conference workshop presenters must register for and attend the conference.
- Because pre-conference workshops are partly evaluated based on the expertise of the facilitators, the submissions should be prepared for single-blind review (i.e., the authors and affiliations should be identified in the submissions).
- Pre-conference workshop presenters may charge attendees an additional fee to cover workshop materials.
- Pre-conference workshop attendees must pre-register for workshops.
- Pre-conference Workshop proposals and papers will be peer-reviewed by at least three reviewers.
Pre-Conference Workshop Paper Format
Pre-conference workshop papers should adhere to the required IEEE format for the conference. Submissions should use the US Letter Template available on the IEEE conference website (https://www.ieee.org/conferences/publishing/templates.html).